Printing Documents

Most programs in Windows support some sort of printing option.This will make a paper copy of your document by use of a printer. The FILE menu will most likely carry the menu item for printing and also to preview your page before you send it to the printer.

When attaching a printer for the first time - it is as well to know the process as to how to connect your printer to the PC - PC's using Win9x may have the printer connected to the parallel port which is the 'D' shaped port at the rear.Windows XP may well use USB (Universal Serial Bus) connections - make sure you have the correct printer for your PC.

All printers must be first installed - this means that Windows needs to know about how your printer works - some of them it maybe wble to set up itself - but others may need a CD-rom inserting into the drive to enable the printer to work.

The FILE menu showing PRINT optionControl of your printer is accessed via "Control Panel" under "Printers" - this area will determine which printer is the default one which windows uses - at first installation this is likely to be the printer you first install - and only if you use more than one printer should you need to access Control Panel.

Once your printer is installed - it should then show under the print menu box which is displayed when you choose PRINT from the FILE menu.Notice that the keyboard shortcut is CTRL+P which means holding down CTRL and pressing P will also produce the PRINT dialogue.

The PRINT dialogue for MS Word is shown below.On it you can see that the current default printer is showing at the top of the dialogue.

PRINT dialogue from MSWord

Options on the dialogue include,the printer properties,the page range,number of copies and a zoom function as well as an options button.

Not all print dialogues will be like MSWord's - but most of them will be similar and indicate what printer is being used. With respect to image handling programs - such as PAINT -the print dialogue maybe different  or not as complex as MSWord and there may also be a page setup menu item,which indicates how the image is to appear on the page.Some image programs may also allow for the resolution of the printed image - the lower the number of dots per inch - the more grainy and less resolved the image will be.

PAGE SETUP dialogue from MSPaint

Notice that the page can be orientated as Portrait of Landscape - meaning that the page can be rotated by 90 degrees to suit a vertical or horizontal image.

Points to remember about Printing Documents:

See Also: Files and Folders,Driver Files